Data retention

This page contains information on the data retention periods for the resources used in Floriday.

Guidance

Transactional data is the basis for agreements and have to be stored for 5 years for legal purposes like disputes and claims.
Masterdata has a retention period of at least 5 years given its purpose for historical records.
The retention periods for Operational storage listed below are minimum retention periods. In practice, the actual retention period may be longer.
Operational storage data can be accessed via the Floriday API.
Cold storage data can only be accessed manually.
Storage costs money especially media storage, please take this into account when implementing the integration by e.g. reusing image URLs.
Data retention should be regarded as an indication, the retention periods can deviate and can be changed by Floriday. No rights can be derived from the given retention periods.
Implementation of data retention is in progress, communication will be done accordingly.

Resource	Classification	Operational storage	Cold Storage	From
Trade item	Supply chain masterdata	5 years	5 years	n.a.
Organizations	Supply chain masterdata	5 years	5 years	n.a.
Commercial services	Supply chain masterdata	5 years	5 years	n.a.
Custom packages	Supply chain masterdata	5 years	5 years	n.a.
Warehouses	Supply chain masterdata	5 years	5 years	n.a.
Media	Supply chain masterdata Additional information	In use >5 years If not in use 'clean-up'	TBD	not in use
Base items	Supply chain masterdata	5 years	5 years	n.a.
Connections	Transaction data	1 month	5 years	isDeleted
Requests	Transaction data	1 year	5 years	creationDateTime
Supply lines	Transaction data	14 days	5 years	deliveryPeriodEndDate
Additional services	Transaction data	1 year	5 years	isDeleted
Sales orders	Transaction data	1 year	5 years	latestDeliveryDateTime
Purchase orders	Transaction data	1 year	5 years	latestDeliveryDateTime
Blanket orders	Transaction data	1 year	5 years	latestDeliveryDateTime
Contracts	Transaction data	1 year	5 years	contractEndDateTime
Delivery Orders	Transaction data	1 year	5 years	isDeleted
Fulfilment Orders	Transaction data	3 months logistic data 1 year transaction data for settlement	5 years	deliveryDateTime
Batches	Additional information	30 days		creationDateTimeBatch
Customer stickers	Additional information	30 days		latestDeliveryDateTime
Plantpassport	Additional information	3 years	3 years	creationDateTime
Delivery notes (PDF)	Additional information	7 days		deliveryDateTime

Updated 6 months ago