Data retention
Guidance
- Transactional data is the basis for agreements and have to be stored for 5 years for legal purposes like disputes and claims.
- Masterdata has a retention period of at least 5 years given its purpose for historical records.
- Operational storage data can be accessed via the Floriday API.
- Cold storage data can only be accessed manually.
- Storage cost money especially media storage, we request to take this in account when implementing the integration by e.g. reusing image URLs.
- Data retention should be regarded as an indication, the retention periods can deviate and can be changed by Floriday. No rights can be derived from the given retention periods.
- Implementation of data retention is in progress, communication will be done accordingly.
| Resource | Classification | Operational storage | Cold Storage | From |
|---|---|---|---|---|
| Trade item | Supply chain masterdata | >5 years | >5 years | n.a. |
| Organizations | Supply chain masterdata | >5 years | >5 years | n.a. |
| Commercial services | Supply chain masterdata | >5 years | >5 years | n.a. |
| Custom packages | Supply chain masterdata | >5 years | >5 years | n.a. |
| Warehouses | Supply chain masterdata | >5 years | >5 years | n.a. |
| Media | Supply chain masterdata Additional information | In use >5 years If not in use 'clean-up' | TBD | Not in use |
| Base items | Supply chain masterdata | >5 years | >5 years | n.a. |
| Connections | Transaction data | 1 month | 5 years | isDeleted |
| Requests | Transaction data | 1 year | 5 years | creationDateTime |
| Supply lines | Transaction data | 14 days | 5 years | deliveryPeriodEndDate |
| Additional services | Transaction data | 1 year | 5 years | isDeleted |
| Sales orders | Transaction data | 1 year | 5 years | latestDeliveryDateTime |
| Purchase orders | Transaction data | 1 year | 5 years | latestDeliveryDateTime |
| Blanket orders | Transaction data | 1 year | 5 years | latestDeliveryDateTime |
| Contracts | Transaction data | 1 year | 5 years | contractEndDateTime |
| Delivery Orders | Transaction data | 1 year | 5 years | isDeleted |
| Fulfilment Orders | Transaction data | 3 months logistic data 1 year transaction data for settlement | 5 years | deliveryDateTime |
| Batches | Additional information | 30 days | creationDateTimeBatch | |
| Customer stickers | Additional information | 30 days | latestDeliveryDateTime | |
| Plantpassport | Additional information | 3 years | 3 years | creationDateTime |
| Delivery notes (PDF) | Additional information | 30 days | deliveryDateTime |
Updated 5 months ago